Email Tips

Email Tips

Have you ever sent an email and then were sorry you did? Maybe you included someone in the distribution list that you didn’t mean to; or, maybe you included content that shouldn’t have been included. Following are some email tips to avoid these problems.

Double-Check Your Work
It may seem like a waste of time, but it pays to read through the complete e-mail before you send it. If you are concerned with misspellings, try reading the entire thing backwards, this helps you locate mistakes you might not find while quickly reading through from beginning to end. Checking and double-checking will help you look professional, too.

Blank Address
To be sure that you do not send an email until you are absolutely ready to send it try leaving the address field blank. Wait until it is ready to go then type in the sender’s address…but only after you have checked and double-checked. This will prevent you from accidentally sending the correspondence before you are completely finished. Another good tip is to not click “reply” to respond to an email. Instead, open a new email and compose your response. Once you are happy with your response (remember, check and double-check), copy it into the reply template to send.